open position

Executive Assistant

About us

Weave Grid builds software to make it cheaper and safer for utilities to serve electric vehicles, add renewable energy resources, and save customers money. Our mission is to drive rapid decarbonization in the global transport and power sectors by intelligently connecting electric vehicles to the grid.

We are currently in market with early utility clients, and we must rapidly build and deliver product improvements to serve existing customers and win new deals from our deep pipeline. As a rapidly growing company, we are building a thoughtful, capable team that can adapt with our rapidly evolving circumstances.

Industry context

We are living through historic changes in the ways people use transportation — a sector that is now one of the largest and fastest-growing sources of greenhouse gas emissions.

Electric vehicle (EV) sales are growing at over 60% a year, with vehicle manufacturers spending billions to get ready for an electric future. Boston Consulting Group estimates EVs will account for over half of all vehicle sales by 2030. Electric utilities see massive opportunities in this transformation, as the rise of EVs could drive more growth in energy demand over the next 10 years than any decade since the 1950s.  

‍Larger EV fleets can also help support renewable energy sources on the grid. But to accommodate growth in EVs, utilities will need to make substantial investments in infrastructure and technology. Weave Grid's software helps meet the challenge of our transition to electrified transport.

Job description

WeaveGrid is looking for an exceptional executive or administrative assistant to join our People Ops team! Reporting to the CEO, this role will support our CEO and CTO with a variety of administrative tasks, such as calendar management, project management, material preparation, and an assortment of ad-hoc projects. The executive assistant at WeaveGrid will be a trusted and strategic guide to leadership, aiding them in working at their most optimal level and ensuring a smooth workflow on a daily basis. This role will also partner closely with our People Ops team, providing administrative support in the form of interview scheduling and candidate management, as well as workplace and facilities management when needed.

Core Responsibilities
Provide administrative support for the CEO and CTO, particularly calendar and project management, in addition to completing expense reports in a timely manner
Attend important meetings with our CEO and CTO, manage agendas, logistics, and take meeting notes
Prioritize, multi-task, and handle a continuously evolving environment
Partner with the People Ops Lead to plan and execute team building and employee engagement events, leadership offsites, and board meetings
Ensure the office is maintained and kept in order (once we return) and all supplies are always on hand
Partner closely with the People Ops team to provide an excellent candidate experience by scheduling and coordinating interview process

About you

2+ years of experience as an executive assistant
Experience with executive level calendar management
Experience with travel coordination
Proficient in office and communication technologies such as Google Workspace, MS Office, Slack, and Zoom
Strong interpersonal skills and the ability to communicate with all levels within the organization
Positive relationship management skills and the ability to effectively interact with a diverse set of partners
Excellent time management and project management skills
Handles confidential information professionally
Enjoys navigating through a constantly changing environment

Culture and mission

Beyond your core skills and track record, you are someone who will expand the culture and cumulative wisdom of the team as a whole. This can take many forms - relevant past projects, hard-won perspective from personal history, an unusual or adjacent skillset, a motivating passion, and so on. We are whole individuals, not just functional role-fillers, and we value everything that you can bring to the team.

Finally, you should be strongly motivated by Weave Grid’s mission. Energy and transportation expertise are not necessary, but it is important that you are passionate about tackling the climate crisis head on, by improving societal and environmental health.

Compensation and location

We are looking to fill this position as soon as possible. Compensation will include competitive salary, equity, and benefits. Weave Grid is based in San Francisco but is open to considering remote candidates in the US for some roles.

How to apply

You can apply through the link below. Remember that we want to see the best of you, so please include any details that will help us get a better sense of who you are and what makes you tick.